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As part of the use of this website and the Berlin-Chemie Academy, your personal data will be processed by us as joint controllers and stored for the duration necessary to fulfill the specified purposes and legal obligations. In the following, we will inform you about what data and how these data are processed and what rights you have in this regard.

According to Art. 4 No. 1 General Data Protection Regulation (hereinafter: „GDPR“), personal data are any information which are related to an identified or identifiable natural person (hereinafter: “data subject or user”).

  1. Name and contact details of the person responsible for processing

This data protection information notice applies to the data processing on the website www.berlinchemieacademy.com by the jointly responsible parties:

Berlin Chemie AG (hereinafter „Berlin-Chemie“)
Glienicker Weg 125
12489 Berlin

E-Mail:info@berlin-chemie.de
Phone: +49 30 6707 0
Fax: +49 30 6707 2120

and

KWHC GmbH (hereinafter „KWHC“)
Alewinstraße 13
29525 Uelzen

E-Mail: info@kwhc.de
Phone: +49 581 973 918 0
Fax: +49 581 973 918 11

The data protection officer („DPO“) of Berlin-Chemie can be reached under the following email address: dpo.germany@berlin-chemie.de. The KWHC DPO can be reached under the following e-mail address: datenschutz@kwhc.de.

If you have any questions about data protection law or your rights as a data subject, you can either contact the jointly responsible person or the respective DPO directly.

  1. Functions and relationships under joint controllership

Numbers 6-8 of this information notice apply equally to all processing activities of each controller.

The responsible parties have concluded an agreement on joint controllership. The purpose of this contract is to record which of the controllers assumes which legal obligation. This concerns in particular the exercise of your rights and the fulfillment of the information obligations according to Articles 13 and 14 GDPR.

As part of the joint resonsibility, you may exercise your rights in respect of and against each of the controllers. In particular, KWHC can help you with all questions about data protection in connection with the implementation of the webinars and other events related to the Berlin-Chemie Academy as well as participant management and the entire event organization.

If you have any questions about data processing in connection with registering for a webinar as a speaker as well as questions regarding the ​management of speaking activities (contracts, travel bookings, billing, etc.), it is best to contact Berlin-Chemie directly.

When answering your inquiries, those responsible will cooperate and exchange information and the stored data. Furthermore, the responsible parties will immediately inform each other about legal positions asserted by those affected. They provide each other with all the information they need to answer requests for information.

  1. Processing of personal data and purposes of processing

a) Webhosting

For the delivery of this website and the webinars, we use the webhosting service of Profihost AG, Expo Plaza 1, 30539 Hannover, Germany.

A webhosting service is required to offer a website. The use of Profihost services takes place in accordance with Art. 6 Para. 1 S. 1 lit GDPR. In connection with hosting, personal data is processed by Profihost on our behalf.

We have chosen Hannover as the server location. In doing so, Profihost ensures that the data is not transferred to the USA.

We have concluded a data processing agreement with Profihost. This agreement assures that the data is processed in accordance with the GDPR and the protection of the rights of the data subject is guaranteed.

You can find more information on Profihost and data protection in the information on data protection and the GDPR at www.profihost.com/datenschutzerklaerung.

b) When visiting the website

You can visit the website www.berlinchemieacademy.com without having to reveal any information about your identity. The browser used on your device only automatically sends information to the server on our website (e.g. date and time of access, name and URL of the file accessed, browser type and version, website from which the access was made (referrer URL )).

This also includes the IP address of your requesting device. This is temporarily stored in a so-called log file and will automatically be deleted after 30 days:

The processing of the IP address takes place for technical and administrative purposes in regard to the establishment and stability of connection, in order to guarantee the safety and functionality of our website and to be able to pursue any illegal attacks on our IT-system if necessary.

The legal basis for the processing of the IP address is Art. 6 para. 1 S. 1 lit. f GDPR. Our legitimate interest follows from the aforementioned safety interest and the need for a trouble-free functioning of our website.

We cannot draw any direct conclusions about your identity from processing the IP address in the log file.

We also use cookies when you visit the website. You will find more detailed explanations in section 5 of this data protection declaration.

c) When registering to participate in a webinar and to create a personal user account

You have the opportunity to register with us for a webinar.

To register for a webinar, we need the following information from you:

  • Gender;
  • Academic title;
  • First name last name;
  • Specialization;
  • Country;
  • Preferred audio language;
  • E-mail address.

We also save the times of your log-in and the IP address. This is in order to avoid improper use of the virtual training events.

Upon your registration, a personal user account will be set up for you. After you will receive one-time access data from us you can set up your own password. Your user account gives you access to the restricted area of ​​our website, in which the event content is also made available.

In addition to the planning of the webinars, the processing of this data is primarily used to carry out the webinars themselves. Your data is used, for example, to identify you as a participant in the webinars, to reserve a place to attend, to establish and / or establish a contract with you regarding the course participation and to support us in planning and ensuring a smooth implementation. We also use the data you have provided to send you information about webinars by email, to compile the list of participants (only your first and last name), to notify you about follow-up events and to evaluate the participant structure as well as for marketing and market research purposes, as long as you have not made use of your legal right to exempt your personal data from this use.

The processing takes place in accordance with Art. 6 Para. 1 S. 1 lit. b GDPR, insofar as it is necessary to fulfill the contract with you or because it is necessary on the basis of our legitimate interests for the aforementioned purposes, Art. 1 Para. 1 S. 1 lit. f GDPR.

Furthermore, we store accounting records and business correspondence, i.e. every message that is used to prepare, execute, or revoke a business transaction, in order to comply with statutory retention periods for business correspondence under Sec. 257 Para. 1 No. 2 German Commercial Code (hereinafter: “HGB”) and Sec. 147 German Tax Code (hereinafter “AO”). The legal basis for this purpose is Art. 6 Para. 1 S. 1 lit. c GDPR.

d) Our newsletters and postal advertising

If you have given your express consent in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR, KWHC will use your e-mail address to regularly send you a newsletter. To receive the newsletter, it is sufficient to provide an email address. However, you can also voluntarily add your salutation, title and name so that we can address you personally.

Upon your registration you will receive a registration notification by email which you have to confirm in order to receive the newsletter (so-called double opt-in). This serves as proof that the registration was actually initiated by you.

If you have already participated in an event, we will send you our newsletter as well as postal mail on the basis of Art. 6 Para. 1 S. 1 lit. f GDPR and our legitimate interests to inform you about current events on comparable topics (direct marketing) if you have not objected to this.

For the dispatch and evaluation of the newsletter we use Sendinblue GmbH, Köpenicker Straße 126, 10179  Berlin, as a specialized service provider. We have concluded a data processing agreement for the processing of personal data with Sendinblue GmbH. In this agreement Sendinblue GmbH assures that they process the data in accordance with the GDPR and guarantee the protection of the rights of the data subject. The servers are located in Germany. There is no data transfer to countries outside the EEA.

Sendinblue does not use the data of our newsletter recipients to write to them themselves or passes the data on to third parties.

You can unsubscribe at any time by using the unsubscribe link supplied in the newsletter. Alternatively, you can also send your request to info@kwhc.de by email at any time.

e) The registration as speaker

If you take part in a webinar as a speaker, Berlin-Chemie will receive your contact details and information about your professional activity, information about your contribution to the webinar, your photo and bank details and will create a peronal user account for you which will give you access to the webinar and you can then use all the functions available there. The processing is necessary according to Art. 6 Para. 1 S. 1 lit. b GDPR for the fulfillment of the contract and pre-contractual measures. In addition, the processing serves our legitimate interests (Art. 6 Para. 1 S. 1 lit. f GDPR) to promote and plan events.

f) Completion of your profile

If you have registered and your user account is activated, your name will be published in the list of participants for the selected event on the basis of Art. 6 Para. 1 S. 1 lit. b and f GDPR. In addition, you can voluntarily create and publish the information available about you in the list of participants (profile). The following information is processed on the basis of your consent, Art. 6 Para. 1 S. 1 lit. a GDPR:

  • Participation (for events with a live part);
  • Salutation;
  • Title;
  • Photo;
  • Company;
  • Function;
  • E-Mail (is not linked to the user account, only contact e-mail).

The information is voluntary and not required for the participation in the event. You can change your details at any time or remove them completely except for your name. Changes to your name can only be made by KWHC; please contact KWHC directly.

The list of participants shows whether participants are are currently online or are part of the team at the event.

After the event, the participants shall have the opportunity to stay in contact and access the lectures of the speakers as well as other event material. The data published in the participant lists may be stored for 12 weeks after the end of the event and then deleted, unless we are subject to tax and commercial retention under Art. 6 Para. 1 S. 1 1 lit. c and documentation obligations (HGB or AO) are obliged to store them for a longer period of time or you have consented to storage going beyond this in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR.

g) Video recordings during the event

To document the event several videos are recorded. It cannot be ruled out that you can be identified directly or indirectly in the recordings.

The recordings will be used for news in direct connection with the event and for reporting purposes.

In addition, the recordings will be published in the restricted area of ​​this website for follow-up reporting. This processing is particularly necessary to document our event. Individual excerpts may be used to advertise the event in newsletters, and in some cases on our websites as well as on Xing and LinkedIn.

The data processing takes place on the basis of Art. 6 Para. 1 S. 1 lit. f GDPR. The stated purposes are legitimate interests within the meaning of the stated provision.

The recordings will be deleted after 2 years.

  1. Chats

The list of participants can be used to start a direct chat which is moderated by KWHC.

Chat histories are separated in a database with authorized access limited to KWHC and are stored for the duration of the provision of the virtual training events and will then immediately be deleted.

a) Streams and video conference transmissions

For the implementation of the webinar, video and audio recordings will be recorded by the speakers as stream and / or a video conference on the basis of Art. 6 Para. 1 S. 1 lit. b GDPR and on the basis of the speaker contract concluded with the speakers. If you have contractually agreed, the recordings will be made available to the participants afterwards as video on demand.

For this processing, we use the platform HealthLive provided by KWHC. In connection with the transfers, personal data will be processed as follows:

  • Conducting video conferences;
  • Providing the streams.

The use of HealthLive takes place in accordance with Art. 6 Para. 1 S. 1 lit. f GDPR.

You can find more information about HealthLive and data protection at www.healthlive.de/impressum.html and at www.kwhc.de/datenschutz/.

b) Votings and comments

During the video stream, you have the option to complete votes or leaving comments that are only visible to KWHC. When you use the comment function, we process the name you provide along with your comment. As a principle, it is only deleted when the stream to which the comment relates is no longer available. We also reserve the right to delete comments with illegal, insulting or offensive content immediately. The processing takes place at your request and on the basis of our legitimate interests in an interactive event format in accordance with Art. 6 Para. 1 S. 1 lit. f GDPR.

  1. Transfer of data

Your personal data will not be transmitted for purposes other than those listed below.

a) For contract processing

To the extent permitted by law and required according to Art. 6 Para. 1 S. 1 lit. b GDPR, the personal data passed will be passed on by Berlin-Chemie to KWHC and/or KWHC to Berlin-Chemie; the transferred data will be used for the stated purposes.

b) For other purposes

In addition, we will only transfer your personal data to third parties if:

  • you have given your express consent to this in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR;
  • you fail to meet your payment obligations after two reminder notices;
  • in the event that there is a legal obligation for the disclosure in accordance with Art. 6 Para. 1 S. 1 lit. c GDPR.
  1. Cookies

We use cookies on our website. Cookies are text files that are stored on a computer system via an Internet browser. We use such cookies both as a technical means of providing services on our Platforms as well as for analyzing the website behavior of our visitors and on that basis developing a more user-friendly design of our offerings.

However, this does not mean that we are immediately aware of your identity. The use of cookies serves to make the use of our offer more pleasant for you. We use so-called session cookies to recognize that you are logged in.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your end device for a specified period of time. If you visit our site again to use our services, it will automatically be recognized that you have already visited us and what entries and settings you have made. Cookies also help us to prevent fraud and improper use. The use of these cookies serves to safeguard our legitimate interests according to Art. 6 Para. 1 S. 1 lit. f GDPR for the aforementioned purposes.

  1. Deletion / blocking

Unless specified otherwise in this data protection notice, we only store your personal data for as long as it is necessary to achieve the purposes mentioned here or for as long as it is provided for within a statutory storage period. Therefore, the relevant data will be routinely deleted in accordance with the statutory provisions.

  1. Rights of data subjects

You have various rights related to the processing of personal data. You have (depending on the circumstances) the right to request access to  the personal data (Article 15 GDPR), to rectification (Article 16 GDPR) or erasure (Article 17 GDPR), to restriction of processing (Article 18 GDPR), a right to object (Art. 21 GDPR) and a right to data portability (Art. 20 GDPR). If the processing is based on consent, you can withdraw it at any time (Art. 7 Para. 3 GDPR). Notwithstanding any other administrative or judicial legal remedy, you also have the right to lodge a complaint with a supervisory authority in the Member State of your place of residence, your workplace, or the place of the alleged breach (Art. 77 GDPR).

  1. Information about your right of objection according to Art. 21 GDPR

You have the right to object, on grounds relating to you  particular situation, at any time to processing of your personal data which is based on point e) (data processing in the public interest)  or f) (data processing takes place on the balancing of interests) of Art. 6 Para. 1 GDPR, including profiling based on those provisions.

If you object, we will no longer process your personal data the controllers demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

If your objection is directed against the processing of data for the purpose of direct marketing, we will immediately stop processing your personal data. In this case, it is not necessary to specify a particular situation. This also applies to profiling insofar as it is associated with such direct marketing.

If you would like to make use of your right to object, an email to dpo.germany@berlin-chemie.de is sufficient.

  1. Data security

All data submitted by you is encrypted through the generally accepted and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used in online banking, for example. You can recognize a secure TLS connection by the s attached to the http (i.e. https://) in the address bar of your browser or by the lock symbol in the lower area of ​​your browser.

We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against any unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

  1. Up-to-dateness and changes to this data protection declaration

This data protection declaration is currently valid and has the status of May 2021.

Due to the further development of our website and offers on it or due to changed legal or official requirements, it may be necessary to change this data protection declaration. The current data protection declaration can be accessed at any time on the website at:

www.kwhc.de/datenschutz/